Churches rely on volunteers to keep things running—from worship to events to community outreach, the members of your church are an integral part of the life of your church. Using a church volunteer coordination software to enhance your scheduling and communication can streamline your admin team’s efforts.
There are a variety of ways you can use a church management software to strategically schedule volunteers to utilize their skills, avoid burnout, and keep your church running smoothly. Here are some of our favorite ways to enhance your volunteer coordination with software!
Volunteer Groups
In most church volunteer coordination software, you should be able to tag individuals with a specific volunteer role or team. You can also assign individuals to smart groups, which can help you keep track of teams of people, like Sunday School teachers or Sunday morning tech team members.
Rather than relying on your staff to remember who volunteers on what teams, this organizational system makes it easy to know who to assign to what events.
Skill Tagging
You can also utilize the tagging feature to note skills your members have, which can assist in assigning them to a role or team. For example, if you’re looking to bring someone on to your social media team, you can filter your members by which ones are skilled in photography to reach out and see if they’d be interested.
This is an especially helpful volunteer coordination feature as you expand your teams or launch a new volunteer opportunity. If you have a lot of members, you might not know everyone’s exact skill set by heart—but using technology allows you to personally reach out to those who have indicated they have a specific passion or skill set.
Volunteer-Only Communication
Communicating with your team is an important part of volunteer coordination. Whether you choose to communicate by text, call, or email, you can keep your team abreast of any changes, updates, or cancellations.
Being able to easily segment your volunteers by role, assignment date, or team allows you to communicate with only the team members you need to notify—reducing notification burnout from non-essential members of your team.
Efficient Scheduling
Assigning volunteers to roles or events is a time-consuming effort, and it’s also important to keep your team organized and avoid burnout with conscious scheduling.
Whether you’re assigning volunteers to serve a specific role (like an usher) or at an event (like a youth fundraiser), you can easily keep track of who is volunteering when in order to avoid burnout. Additionally, you can send communications to your volunteer team for a specific event or day to remind them of their assignment.
Understanding Gaps
As important as it is to understand how often people volunteer, it’s also important to see when people aren’t volunteering anymore. With a robust church management software, you can have access to data that shows when volunteers haven’t volunteered in a specific amount of time, giving you an opportunity to bring a human touch to your software. By reaching out to check in and see if everything’s okay, you can better understand the situation behind the data.
At Concordia Technology Solutions, that’s exactly what we believe software should do for your church—handle the technical side of ministry, so you can handle the human side. With the right software like Church360° Members, your church staff is better able to streamline their time by offloading certain tasks, so you can spend more time in actual ministry.
Discover volunteer coordinating tools like these—as well as a brand new event forms feature—in our membership software, Church360° Members.
